Executive Assistant HVDC Supply Chain

At Hitachi Energy our purpose is advancing a sustainable​ energy future for all. We bring power to our homes, schools, hospitals, and factories. Join us and work with fantastic people, while learning and developing yourself on projects that have a real impact to our communities and society. Bring your passion, bring your energy, and be part of a global team that appreciates a simple truth: Diversity + Collaboration = Great Innovation

The opportunity

We are looking for an Executive Assistant to the Global HVDC Supply Chain Manager. You will become the right hand of the manager and provide executive support to maintain a high level of leadership – a central and important part of our exciting growth at HVDC!

You will have the joy of being the spider in the web, manage communication between upper management and employees, coordinating with internal and external executives on various projects & tasks and plan and orchestrate work to ensure the Supply Chain Manager’s priorities are met, organizational goals are achieved, and best practices are upheld.

We offer you an exciting and dynamic role with close collaboration with customers, partners, other departments and teams at Hitachi Energy both locally and globally.

How you´ll make an impact

• Main task is to manage professional and personal service support and scheduling for Global HVDC Supply Chain Manager, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
• Coordinate scheduling and extensive calendar management, as well as management of content and flow of information to senior executives
• Arranges internal/external events, including for example travel arrangements, itineraries, accommodation, conferences, visiting speakers etc.
• Organize team communications and plan events, both internally and offsite
• Perform administrative and management support, such as MoM, preparation of presentations, spreadsheet creation and maintenance of administration systems
• Administration and coordination of signatures of various documents while keeping professionalism and confidentiality
• Actively participate the HVDC Executive assistant forum
• Research, compiles verifies and analyses information and issues special reports, presentations, organization charts, process maps, correspondence, etc. Coordinate meetings, agendas, MoM, actions and follow up

Your background 

• Experience in administrative role reporting directly to upper management
• Flexible and service-minded team player willing to adapt to changes and enjoys a challenge
• Time-management skills and the ability to organize, prioritize and coordinate multiple projects at once
• Great written and verbal communication skills, in English and Swedish
• Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
• It is a merit to have knowledge about and experience of working in our business systems, for example SAP, Fieldglass, MyIS, Teams events,
• Experience developing internal processes and filing systems is also a plus

What we offer

• Collective agreement
• Flexible working time
• Health care and wellness allowance
• Fantastic career possibilities within Hitachi Energy both within Sweden and globally
• Mentor to support you throughout onboard phase
• Various trainings and education supporting employee development​
• Diversified company with over 70+ nationalities working in Sweden
• Supplementary compensation for parental leave
• Employee Benefit Portal with thousands of discounts and perks

More about us  

Are you ready for a new exciting challenge? Does the above description sound like you? Applications will be reviewed on an ongoing basis, so don’t delay – apply today.

Recruiting Manager Andreas Hansson, andreas.hansson@hitachienergy.com, will be happy to answer your questions regarding this position.

Union representatives - Sveriges Ingenjörer; Mikael Hjort, +46 107-38 25 73; Ledarna: Frank Hollstedt, +46 107-38 70 43; Unionen: Fredrik Holmgren, +46 107-38 21 85. All other questions can be directed to Talent Acquisition Partner, Pär Lyckbring, par.lyckbring@hitachienergy.com