Project Document Controller

At Hitachi Energy our purpose is advancing a sustainable​ energy future for all. We bring power to our homes, schools, hospitals and factories. Join us and work with fantastic people, while learning and developing yourself on projects that have a real impact to our communities and society. Bring your passion, bring your energy, and be part of a global team that appreciates a simple truth: Diversity + Collaboration = Great Innovation

Support Project managers in execution of medium-size to large and complex GIS projects by managing the project documentation as per contractual agreements, quality standards and project schedule

Your responsibilities

• Review of Document requirements as per project specification and customer requirements, during project handover from sales.
• Develop and maintain document control master list for every project, align with internal stakeholders and customer representatives.
• Drive the completion, submission and approval of key documents and keep track every document transaction (through transmittals)
• Understand and manage client EDMS system
• Coordination and follow-up for all project related drawing and other key document submission / approvals and maintain updated status of drawings and documents in master file
• Prepare the documentation for customer submission and keep the track record of customer correspondence.
• Keep Project manager updated regularly of document status during project reviews
• Participate in document approval status review meetings
• Main contact for customers in projects for Documentation related topics.
• Supporting Project Manager for drafting and submission of contractual letters to customer
• Archiving /Scanning/Printing - Renaming, recording and filing incoming hard or electronic copies of drawings & documents (Internal and External)
• Ensuring all management, system documentation is the current version and easily accessible in hard files / digital records
• Develop / maintain document control process for efficient project management
• Create functional location in SAP for project document storage.
• Prepare documentation for Production handover and I&C handover.

Your background

• Bachelor of Science, with document control Experience of at least 4 years.
• Must have working experience in project execution similar projects and minimum 2 years leading and coordinating with external customers.
• Preference will be given to those who have experience working with Saudi Arabia & Middle East customers
• Good interpersonal skills and ability to communicate effectively with all project stake holders
• Expert in SAP/xECM document storage concept.
• Ability to work on multiple projects and to deliver quality results on time
• Good working knowledge of MS office (Word, Excel, Power point, SharePoint etc.,) and at least one type of document control systems

More about us

Hitachi Energy is a global technology leader that is advancing a sustainable energy future for all. We serve customers in the utility, industry and infrastructure sectors with innovative solutions and services across the value chain. Together with customers and partners, we pioneer technologies and enable the digital transformation required to accelerate the energy transition towards a carbon-neutral future. We are advancing the world’s energy system to become more sustainable, flexible and secure whilst balancing social, environmental and economic value. Hitachi Energy has a proven track record and unparalleled installed base in more than 140 countries. Headquartered in Switzerland, we employ around 40,000 people in 90 countries and generate business volumes of approximately $10 billion USD. www.hitachienergy.com

2023-03-14

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