Document Management Manager - HVDC

Business Information:

Hitachi Energy is a pioneering technology leader that is helping to increase access to affordable, reliable, sustainable, and modern energy for all. We help to power your home, keep the factories running, and our hospitals and schools open. Come as you are and prepare to get better as you learn from others. Bring your passion, bring your energy, and plug into a team that appreciates a simple truth: Diversity + Collaboration = Great Innovation. Visit us - www.hitachienergy.comOur Indian Operations Centre (INOPC) is a competence center with around 2600+ skilled engineers who focus on tendering, engineering, planning, procurement, functional system testing, installation supervision, and commissioning. Over the last decade, INOPC has evolved to become the largest engineering hub serving more than 40 countries across different energy sectors. The team caters to the four business units—Transformers, Grid Integration, Grid Automation, High Voltage and has successfully executed engineering and commissioning for projects in more than 80 countries.

Mission Statement:

We are looking for a Document Management Manager to join our engaged and supportive team in HVDC for our Grid Integration Business Unit. In this role you will performs managing the overall document management portfolio within HVDC. Manage Team Managers of documentation team and also manage few documentations individual contributors and guide, coach, mentor and support. Includes maintenance and delivery of records/data management services and systems, which may include maintenance of files, archiving, and management of repositories.

Your Responsibilities:

• Defines documentation and drafting operating guidelines and ensures proper allocation of tasks within the team. Drives team performance to ensure that deliverables are met as per the set contract, safety and quality requirements.

• Ensures achievement of targets through oversight of work within one’s area of responsibility and implements improvement plans if needed.

• Analyzes and evaluates for any issues and associated risks and implements corrective actions in one’s area of responsibility. Reports issues to management along with recommendations for improvement.            

• Builds and retains relationship with customer by meeting deliverables.

• Guides, coaches and supports colleagues and other team members on document control issues.

• Develops and drives continuous improvement activities to improve processes, policies, procedures and effectiveness within one’s area of responsibility.

• Ensures (with HR support) that area of responsibility is properly organized, staffed, skilled and directed. Guides, motivates, coaches and develops direct and indirect subordinates within HR policies.

• Participates in defining the annual budget for one’s area of responsibility and is accountable for managing performance in line with the agreed budget.

• Resource planning medium to long term and allocation based on the forecast of tenders & projects in collaboration with global organization.

• Ensure KPI of the department (e.g. on time delivery, Quality, productivity), ensure achieving financial budget.

• Run routine review & follow-up with the project team with recruit personnel as per HC budget.

• Participate in unit’s strategic work and develop local strategy.

• Workout future scope expansion and competence development

• Drive operation development for the local organization.

• Living Hitachi Energy’s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your Background:

• Any Bachelor Degree from a recognized university.

• Minimum 10-13 years’ experience of working with Project documentation management, or other Project management related position.

• it’s a merit if you have experience in behavior science, people development, or prior leadership/management roles.

• Good computer skills, experience from any Document management system is advantageous.

• You don’t shy away from challenging topics and can drive our cause to reach results as a team.

• Strong analytical and problem-solving skills.

• Demonstrated technical attitude and a passion for quality.

• Solid written and verbal communication skills.