Global IT Team Assistant

Hitachi Energy is a global technology leader that is advancing a sustainable energy future for all. We serve customers in the utility, industry and infrastructure sectors with innovative solutions and services across the value chain. Together with customers and partners, we pioneer technologies and enable the digital transformation required to accelerate the energy transition towards a carbon-neutral future. 

We employ more than 40,000 people in 90 countries who each day work with purpose and use their different backgrounds to challenge the status quo. We welcome you to apply today and be part of a global team that appreciates a simple truth: Diversity + Collaboration = Great Innovation. We are seeking a highly skilled and experienced Global IT Team Assistant who will provide high level administrative support to our executives, who will play a crucial role in supporting executives in Global IT Team.

Main Accountabilities:

• Acting as point of contact for enquiries, providing solutions for those within your scope, and initiating actions for escalation where required. 
• Making judgments about urgency of issues, while providing confidential support to the management team. 
• Scheduling meetings, taking minutes, maintaining databases and producing reports and presentations for business leaders. 
• Researching and compiling special reports, presentations, organization charts, and internal correspondence on behalf of the business manager. 
• Implementing processes and initiating continuous improvement of administrative processes and procedures to maximize efficiency and effectiveness.
• Drafting business communications, ensuring knowledge is shared and colleagues are informed about any changes to processes and procedures.
• Providing support to the Global Manager and Team in the arrangement of business critical internal and external events, including scheduling travel arrangements, and booking conference venues, and catering.

Your background

• Bachelor’s degree in Business Administration, Communication, or related field is preferred.
• Proven experience as an Executive Assistant or similar role, supporting senior executives.
• Exceptional organisational and time management skills, with the ability to multitask and prioritise effectively in a fast-paced environment
• Excellent interpersonal skills, with the ability to interact confidently and professionally with stakeholders at all levels
• Solid planning and time management skills
• Ability to work independently and calm under pressure
• Resilient and meticulous in a fast-paced environment
• Working knowledge of mail processes, PowerPoint presentation skills, outlook agenda, Teams