Documentation Specialist

Project Phase: 

• Should have experience in contract reading and understand the Customer documentation requirements 

• Check & upload the Drawing files, Manuals, Test Reports, Calculations, etc. from Engineers and the SubSuppliers 

• Upload the documents into the Document Management System (EDMS) 

• Maintain the complete Project Documentation Status 

• Communicate with Project Manager and Departments for Clarifications and Suggestions 

• Proper follow-up with other departments to submit the documents 

• Distribute the documents to various departments for Review & Approval 

• Send the documents by Transmittal for Customer Review & Approval 

• Adding the documents into e-Room (web-based database, Easy access for the members in different locations) 

• Organize the files in a folder structure in the softcopy Binder 

• Print out the drawings as hard copies and insert them into binders, if needed 
• (This is the installation and Final Plant documentation) and send it to respective sites 

• Check & upload updated drawing files (updated due to possible changes during the installation on-site) and all the above steps will be followed for new revisions, As-Built documents are printed out as hard copies and insert into binders and send to respective sites (This is the As-Built Documentation) 

• After the Customer Approval, hand over the Project to After Sales Department