Project Document Controller

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• Handling of all documents from Internal and External Suppliers. Sending documents for information and approval to both Internal and End Customers.
• Sort, structure, and put together the Site Documentation, both electronically and in paper form.
• Delivering Tender Documentation (Bid-submission) to Customer with the inputs from Lead Engineers, Tender Leader, and Dept. Head’s.
• Profile & upload Drawing files, Manuals, Test Reports, Calculations, etc. required for Bid submission from internal and Suppliers into the Database or common drive, and use various tools like PDL and Binder.
• Proper follow-up with other departments to submit the documents. Organize the files in a folder structure in the softcopy Binders.
• Should have experience in contract reading and understand the Customer documentation requirements.
• Check & upload the Drawing files, Manuals, Test Reports, Calculations, etc. from the Engineers and the sub-suppliers.
• Upload the documents into the Document Management System (EDMS). Maintain the complete Project Documentation Status.
• Communicate with the Project Manager and Departments for Clarifications and Suggestions. Proper follow-up with other departments to submit the documents.
• Distribute the documents to the various departments for review and approval. Send the documents by Transmittal for Customer Review & Approval.
• Adding the documents to e-Room (web-based database; easy access for members in different locations). Organize the files in a folder structure in the softcopy Binder.
• Print out the drawings as hard copies and insert them into binders, if needed (This is the installation and Final Plant documentation), and send them to the respective sites.
• Check & upload the updated drawing files (due to possible changes during on-site installation), and follow all the above steps for new revisions.
• As-Built documents are printed out as hard copies, inserted into binders, and sent to respective sites (This is the As-Built Documentation). After the Customer Approval, hand over the Project to the After-Sales Department.
• Responsible for ensuring compliance with applicable external and internal regulations, procedures, and guidelines.
• Living Hitachi Energy’s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.