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Facility Coordinator 80 - 100% (f/m/d)

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The opportunity

In this dynamic role, you will support the Facility Manager in ensuring the efficient day-to-day operation of the site while contributing to a positive workplace experience for employees, visitors, and external partners. You will play an important role in coordinating workplace and facility services, supporting administrative and operational activities, and ensuring a safe, well-organized, and welcoming work environment. As part of the Facility Management team, you will work closely with internal stakeholders and external service providers, while also serving as a backup for the Reception function during vacation or sickness absences. This position offers a broad range of responsibilities and the opportunity to further develop your coordination, customer service, and facility management skills in a collaborative environment.

How you'll make an impact

  • Support the Facility Manager in the day-to-day operations and overall management of the site while coordinating and overseeing workplace and facility management services.

  • Serve as the primary point of contact for facility-related inquiries and workplace support activities

  • Coordinate maintenance, repair, and preventive maintenance activities with external vendors and service providers

  • Manage purchase orders, invoices, reports, documentation, and other administrative processes

  • Support workplace-related projects, office relocations, workspace planning, and continuous improvement initiatives

  • Oversee meeting room management, support daily workplace operations, and conduct regular facility inspections and building walkthroughs to maintain high workplace standards

  • Support health, safety, emergency evacuation, and first aid initiatives in compliance with company policies

  • Build and maintain strong relationships with internal stakeholders, suppliers, and external partners while ensuring the delivery of high-quality workplace services and a positive employee experience

  • Provide backup support for Reception during vacation periods and other absences, including managing visitor registrations, site access procedures, incoming calls, and reception communications

  • Represent the company professionally as the first point of contact for visitors and external stakeholders

Your background

  • Completed commercial apprenticeship or equivalent qualification

  • Experience in Facility Management, Workplace Services, Office Management, Administration, or a similar role is an advantage

  • Strong organizational and coordination skills with the ability to work independently, prioritize tasks effectively, and take ownership

  • Excellent communication and interpersonal skills, combined with a service-oriented, professional, and customer-focused approach

  • Positive and proactive mindset, strong problem-solving skills, and attention to detail

  • Proficiency in Microsoft Office applications as well as very good German and good English language skills

More about us

We believe that great work thrives in an environment where people feel genuinely supported and fairly rewarded. Our benefits are designed to create real value for every individual, fostering engagement, performance, and growth. By prioritizing well-being, we create a workplace where personal and organizational success grow together.

Applica ora
Current employees apply here
Sede Zurich, Zurich, Switzerland
Tipo di lavoro Full time
Modalità di lavoro On-Site
Esperienza Experienced
Funzione lavorativa Administration, Facilities & Secretarial
Contratto Regular
Data di pubblicazione 2026-09-08
Numero di riferimento R0143516

Hitachi Energy

Hitachi Energy è leader globale nell’elettrificazione e alimenta l’era dell’elettricità per soddisfare le esigenze energetiche di oggi e dei prossimi 25 anni. Come società del Gruppo Hitachi dedicata al business dell’energia, forniamo tecnologie pionieristiche e mission-critical per alimentare la vita quotidiana di oltre tre miliardi di persone.

Con oltre un secolo di innovazione, stiamo affrontando la sfida energetica più urgente del nostro tempo: guidare l’evoluzione del sistema energetico mondiale per garantire energia abbondante, sicura, accessibile e sostenibile per la generazione di oggi e per quelle che verranno.

Con una base installata senza pari in oltre 140 Paesi, siamo il partner dell’ecosistema di rete nei settori utility, industriale, data center e trasporti. Con sede in Svizzera, impieghiamo oltre 56.000 persone in 60 Paesi e generiamo ricavi per circa 20 miliardi di dollari USA.