The Opportunity

The Administrative Project Site Support assists the Site Manager and the site team in all administrative tasks of the site, supporting a structured and organized office, implementing all business and project approved processes, and enabling site resources to concentrate solely on their core competence scope.

The Project Site Support strives to achieve a good overview of all processes and assets in the office and the site and to identify elements of waste for elimination and optimization of the activi-ties within their scope of responsibility.

The role is fully based on a construction site based in Gatika, Spain.

At Hitachi Energy, our purpose is advancing a sustainable energy future for all. We bring power to our homes, schools, hospitals and factories.

Join us and work with fantastic people, while learning and developing yourself on projects that have a real impact to our communities and society.

Bring your passion, bring your energy and be part of a global team that appreciates a simple truth : Diversity + Collaboration = Great Innovation.

How You’ll Make an Impact

Ensure accurate and timely site and project reporting by collecting, organizing, and maintaining progress data and records.
Enable effective project communication by supporting the preparation of progress, site, and management presentations.
Keep site activities on track by attending meetings, documenting minutes, and following up on assigned action items.
Support smooth site operations by onboarding new personnel and guiding them through site routines, processes, and facilities.
Provide visibility and compliance by tracking site personnel presence, working hours, and timesheets, and sharing insights with relevant departments.
Contribute to operational excellence by implementing business processes and continuously improving administrative procedures to increase efficiency.
Support daily site logistics by coordinating travel, accommodation, transportation, deliveries, and office facilities.
Maintain a safe and well‑functioning site environment by coordinating suppliers, managing office resources, and ensuring PPE availability.

Your Background

Formal education or proven experience in administration, office management, project support, or a similar role, preferably in a construction or site‑based environment.
Experience supporting projects with reporting, documentation, record‑keeping, and presentation preparation.
Strong organizational skills, with the ability to manage multiple administrative and logistical tasks simultaneously.
Experience coordinating site logistics such as travel arrangements, accommodation, vehicles, facilities, or supplier services.
Good working knowledge of data tracking, tables, charts, and maintaining records in both electronic and hard‑copy formats.
Strong communication skills, with the ability to interact effectively with site teams, home‑office stakeholders, suppliers, and contractors. English and Spanish are required
A proactive, service‑oriented mindset with the ability to identify inefficiencies and contribute to continuous improvement initiatives.
Comfortable working in a dynamic site environment and providing backup support during absences or workload peaks.

More about us

A holistic range of competitive benefit program to support your financial, physical and mental wellbeing and personal development. We want you to truly thrive with us – in work and out.

Ansök nu

Current employees apply here

Plats	Trapagaran, Vizcaya, Spain
Jobbtyp	Full time
Erfarenhet	Experienced
Jobbfunktion	Administration, Facilities & Secretarial
Avtal	Regular
Publiceringsdatum	2026-04-30
Referensnummer	R0124619

Om Hitachi Energy

Hitachi Energy är en global teknikledare som arbetar för en hållbar energiframtid för alla. Vi betjänar kunder inom energi-, industri- och infrastruktursektorerna med innovativa lösningar och tjänster över hela värdekedjan. Tillsammans med kunder och partners utvecklar vi banbrytande teknik och möjliggör den digitala omvandling som krävs för att påskynda energiomställningen mot en koldioxidneutral framtid.

Vi sysselsätter cirka 45 000 personer i 90 länder som varje dag arbetar målmedvetet och använder sina olika bakgrunder för att utmana nuläget. Vi välkomnar dig att ansöka idag och bli en del av ett globalt team som jobbar för: Mångfald + Samarbete = Stor Innovation.

Administrative Site Support (m/f/d)

Om Hitachi Energy