Senior Executive Assistant - Americas

Hitachi Energy is a global technology leader advancing sustainable, affordable, and reliable energy solutions. We are seeking a Senior Executive Assistant to support the SVP/ Head of Americas region.  This role provides an exciting opportunity for a highly organized, proactive professional with the ability to anticipate senior leadership need and effectively balance multiple responsibilities independently in a fast-paced environment.

In this role,  you will independently set priorities for completion of varied administrative and project-oriented duties typically involving highly confidential information in a fast-paced environment. Anticipate challenges and needs and proactively find solutions. This position requires strong communication skills to effectively interface and coordinate activities involving global company executives, customers, and the broader Americas leadership team.  The role will be based in Raleigh with some flexibility to work from home.
 

How You’ll Make an Impact:

• Manage a complex executive leader’s calendar, exercising judgment to prioritize and coordinate internal
& external meetings across multiple time zones, including establishing and coordinating calendar events.
• Serve as a professional point of contact for customers and internal stakeholders

• Create PowerPoint presentations with the content provided in various formats
• Create, manipulate, and analyze data on spreadsheets and/or database software programs utilizing formulas.
• Make domestic and international travel arrangements and prepare expense reports including international exchange rate calculations.
• Represent Hitachi Energy for applicable Raleigh site employee activities/events.
• Coordinate on-site key customer meetings and visit logistics

• Support the onboarding of new executive team members

Required Qualifications:
• High School diploma and over 10 years of senior executive administrative experience, preferred Bachelor’s degree
Notary Public or willingness to obtain

• Proven ability to make independent judgments and decisions is essential.
• Prior experience in planning of complex workshops/meetings with external vendors and senior level
executive participation.
• Prior experience in administering complex executive calendars, including scheduling, expediting, and multi-
time-zone coordination.
• Prior experience in coordinating domestic and international executive travel and expenses.
• Prior experience in handling confidential information related to both employees and organization strategy.
• Team player focused on doing what it takes to get the job done.

• Microsoft Suite experience (Outlook, Teams, PowerPoint, Excel, etc.)